Registry Rules Changes
New rules come into force this month from
the British Brass Band Registry. We've printed them in full for everyone to have
a look at and understand.
Make sure your band secretary reads this - it will stop any problems come contest
Many thanks to Colin Johnson at the Registry for taking the time to prepare the
information for us. Here he gives us details of the changes, the reasons why,
the benefits, how the changes are implemented and the procedures to follow.
The Boosey & Hawkes National
Brass Band Championships of Great Britain Rules have been amended in line with
the Registry proposal and the result of the 2001 Rules referendum. A letter will
be sent to all bands within the next few days, giving detailed guidelines to the
change, which is effective from 01.08.2002.
BRIEF SUMMARY OF RULE CHANGES
The objectives of the rule change are:
To eliminate contradictions between Contest Rules and Registry Rules;
2. To eradicate registration related penalties at contests;
3. To achieve a more streamlined method easier for players secretaries & the
We intend to achieve these objectives by:
information acquisition and representation.
· Removal of Contest Signature Sheets.
· Removal of the four-week deadline for receipt of new (unregistered) player
Some of the problems associated with Contest Signature
Manually completed Contest Signature Sheets are often inaccurate.
At best, the information is merely a duplication of Registry information, and
worse could be hazardously inaccurate and the Contest Rules have no scope for
Registration details are needed by band secretaries for duplication
onto the sheet before they become available from the Registry, causing much frustration
for Secretaries and Registry alike. The Registry is a much more convenient and
accurate source from which to acquire this information; therefore these procedures
are to be upgraded.
Problems with the four week rule
deadline for new player applications was for contest administration purposes only.
It is a registration restriction within the Contest Rules that is non-existent
within Registry Rules. It is the source of much confusion, and is unnecessarily
restrictive to bands. Legitimate bona fide registered players are sometimes prohibited
from participation therefore this rule has been removed. Procedural changes will
mean that all participants will be in possession of documented proof of registration
at the contest registration point.
In conclusion this proposal will mean
that in respect of registrations, the Contest and Registry Rules are exactly the
same. Bands will no longer be in danger of missing names from sheets or including
invalid details. They will no longer be required to go through the laborious duplication
of information, and will not need to keep chasing the Registry for player details
six weeks before the contest. All registered players will be eligible to compete;
no player will be prohibited merely because their new player application missed
the four-week contest administration deadline.
Registry and Office Manager
NATIONAL AND REGISTRY RULES
CHANGES TO RULES
1) Rule 7
should be replaced by the following;
a) All players
taking part in the Contest must be registered with the Registry, and players may
compete only with the band that they are registered with. It is the responsibility
of the band Secretary to apply to the Registry for the necessary registration
documents and to comply with registration Rules and procedures.
I) New Player
Registrations - new player registration applications should be received by the
Registry no later than THREE DAYS before the date of the event. The effective
date of the registration must be on or prior to the date of the event.
Player transfers - applications for player transfers must be received by the Registry
no later than FOUR WEEKS before the date of the event. The effective date
of the transfer must be on or prior to the date of the event.
reports will be issued to each band and the relevant Contest Controller approximately
TWO WEEKS before the date of the event.
c) Registration Report deadline
- In order to achieve automatic inclusion into the Registration report, new player
applications should be received by the Registry no later than FOUR WEEKS
prior to the date of the event.
d) Late registrations - New player applications
that arrive after the Report deadline may not be included in the report. Each
of these players must complete an official Registration Verification Form obtainable
from the Registry, and present this with their registration card (if available)
at the Contest registration point.
2) RULE 15
Should be amended
When the contest entry deadline has been reached, the Regional
Secretary shall send to the Registry a full list of entrants.
Should be amended to state;
a) Bands must assemble at the registration
point as directed in the Contest Schedule.
b) Each player must present his registration card or official registration verification
form for endorsement
c) Remains the same)
d) The Contest Management will refer any suspected breach of Registry Rules to
the Registry Management. The Registry will investigate the allegations, and decide
if a breach of Registry Rules has occurred, and will then inform the Contest Management
of its decision. The Registry's decision shall be final.
1) The National Rules and the Registry Rules differ in relation
to registration requirements; this results in confusion for all concerned.
2) The procedures currently used to verify registration are flawed. Sole reliance
upon a 'Contest Signature Sheet' completed by band Secretaries unverified by the
principal instrument of control is inaccurate. The new system of a combination
of registration card (to identify the individual), and Registry Report (to identify
the band content) are the correct components of the band entity as a whole, and
is a much more rigorous method of control.
3) Some registered 'bona fide' players are currently not permitted to participate
in the contest.
4) The current procedures for the submission of registration details causes unnecessary
pressure and worry for band Secretaries. It disrupts the normal registration process
and places impossible demands upon the Registry. Registration details are only
available a minimum of fourteen days after application, the registration deadline
for the contest is four weeks before the date of the event. The contest Signature
Sheet however, has to be submitted by bands no later than four weeks before the
contest, consequently registration details are not available at that time.
1) National and Registry Rules will operate in parallel. This
will eradicate confusion.
2) Contests will be in possession of all necessary registration information. This
will iliminate the prospect of retrospective action.
3) All participating players will have registration documents (registration card
or verification form).
4) Bands will be able to compete at full strength (all bona fide registered players
5) The Registry will be able to process applications in the normal sensible fashion.
6) The contest will have a much more rigorous method of control.
7) Correct communication and provision of information will be achieved between
the contest and the principal instrument of control.
Part One to be completed by the band official.
the undersigned authorised Official acting on behalf of the above band hereby
declare that a new player registration has been submitted in accordance with Registry
Rules for player named below.
I declare that the Registry has verified receipt
and validity of the application.
I declare that the attached photograph
is a true likeness of the above named player.
Two to be completed by the player
I the undersigned, declare that I
am not registered with any other band, and I have not competed with any other
band in this series of National Brass Band Championships of Great Britain Contests.
declare that to the best of my knowledge, a valid new player registration application
has been submitted to the Registry on my behalf by the above named band official.
understand that completion of this form verifies my bona-fide registered status
with the above band, and I undertake not to register with any other band until
my registration with this band has been officially cancelled, or through the official
Photograph of Player:
National Brass Band Championships of Great
A practical guide to the new procedures
Players currently in the system remain unaffected.
Transfer of players between bands, become effective FOUR WEEKS after receipt
at the Registry, and therefore must be received by the Registry no later than
FOUR WEEKS before the contest.
for receipt at the Registry of applications for new players currently UNREGISTERED
will be reduced from the current FOUR WEEKS to THREE DAYS before
the contest. This offers bands a safety net, and every possible opportunity to
Signature Sheets' will be replaced by Registration Reports, issued to bands and
contests directly from the Registry. The reports will contain details of all registered
players, and details of all transfers in the system.
The 'cut off' date
for inclusion in the report will be four weeks before the contest, all valid applications
received by the Registry up to the cut off date will automatically be included
in the report. The Reports will be issued to the Contest Controller as soon as
all applications have been processed (approximately two weeks before the contest).
band will receive from the Registry, a copy of their Registration Report. The
Contest Secretary should check the Report and report any anomalies to the Registry,
where they will be rectified and the Contest Controller informed of any amendment
prior to the contest.
Registration Verification Forms.
The purpose of this form is to provide to the contest controller documentary proof
of registration for all NEW registrations received at the Registry after
the FOUR WEEK report deadline.
These forms will be provided to each
band by the Registry, and must be completed for any late registration applications
received at the Registry after the report cut off date and up to three days before
In order to complete the Verification form, Secretaries must
previously have submitted a valid New Player Application Form to the Registry.
The Secretary must contact the Registry in order to receive the verification notification
A current photograph of the player must be affixed to the form.
At the Contest
registration point, each of these players must present their completed verification
form verified by the Registry.
All verification forms will be retained by
the Contest Controller, and sent to the Registry for examination. The Registry
will check each verification form and photograph against the original application
and Registry verification confirmation records.
Submit a valid new player application.
b) Contact Registry to confirm receipt, and ask for verification record number.
c) Complete the Registration Verification Form.
d) Attach a current photograph.
e) Present verification form to contest registration point.
a) Check that the verification form is complete.
b) Check that the photograph is a likeness of the participant.
c) Retain Verification Form.
d) Send all verification Forms to Registry after contest.
VOTES RECEIVED 327
YES VOTES 313 (96%)
NO VOTES 14 (4%)
VOTES RECEIVED 34
YES VOTES 31 (91%)
NO VOTES 3 (9%)
WELSH & ENGLISH COMBINED
VOTES RECEIVED 361
YES VOTES 344 (95%)
NO VOTES 17 (5%)
It is worth noting that 6 of the no votes are derived from
only 3 individuals who each cast 2 votes each so only 13 individuals voted against.
VOTES ISSUED 585
ENGLISH 515 YES (61%) NO (3%) OF ALL ELIGIBLE
WELSH 70 YES (44%) NO (4%) OF ALL ELIGIBLE
WELSH & ENGLISH COMBINED
YES (59%) OF ALL ELIGIBLE
NO (3%) OF ALL ELIGIBLE
Further details of the changes can be found at the Reistry website
itself on www.bbbr.co.uk